GYOA Process Calendar

Program Timeline:

The Blue Lake Rancheria Tribal Education Agency received a five year grant to provide for three cohorts each with a 10-month Educational Leadership training program via Cal Poly Humboldt and two years of Induction mentoring by Native American Champion Mentors.

1/3/2023 - Cohort 3 Recruitment Officially Begins
2/13/2023 - Second Verification of PDPDCS Website - Cohort 2 - Email to Steve & Alison
3/5/2023 - Small School District Association Conference - Sacramento - Cohort 1 & 2 (optional)
3/6/2023 - Small School District Association Conference - Sacramento - Cohort 1 & 2 (optional)
3/7/2023 - Small School District Association Conference - Sacramento - Cohort 1 & 2 (optional)
4/3/2023 - Third Verification of PDPDCS Website - Cohort 2 - Email to Steve & Alison
5/1/2023 - Final Applications Accepted for Cohort 3 Remaining Open Positions (optional)
5/13/2023 - Cohort 2 Participants Complete Academic Training Program - Graduation at Cal Poly Humboldt

5/14/2023 - Cohort 1 Participants management of Admin hours for Service Payback Agreement begins on
PDPDCS. Updates due every six months - 12 Month GRACE PERIOD OVER
6/1/2023 - Cohort 3 Kick-Off Meeting
6/5/2023 - Final Balances on PDPDCS Website Verification - Cohort 2 - Email to Steve and Alison
6/8/2023 - Cohort 3 PDPDCS Website Paperwork Countdown Begins
7/1/2023 - Champion Mentors for Cohort 2 Contract Assignment
7/7/2023 - Cohort 3 PDPDCS Service Payback Agreement Deadline

7/10/2023 - Tentative Cohort 1 & 2 Summer Conference participants meet their Champion Mentors - Optional for Cohort 3
8/12/2023 - Tentative Cal Poly State Date - First Class - Cohort 3

FAQ:

• What are the federal regulations that govern this Professional Development program?
  • Title 34 Subtitle B Chapter II Part 263 Subpart A - 34 CFR Part 263 Subpart A – Professional Development
• When can Administrative hours worked begin to be counted towards the Service Payback Agreement?
  • After completing the Educational Leadership Program and graduating from Cal Poly Humboldt; all Administrative hours worked after that time can be counted towards your Service Payback Agreement.
• How is the amount of time for my Service Payback Agreement calculated?
  • The number of months you are actively in the Educational Leadership Program and attending classes at Cal Poly Humboldt defines the number of months of work using the certificate you are receiving from the program, your Administrative Credential. The Cal Poly Humboldt program lasts for ten months, from August to May. Thus, ten months of work which uses your Administrative Credential as expressed as .83 FTE.
• How long do I have to complete my Service Payback Agreement?
  • Your Service Payback Agreement is only complete after you have served a cumulative .83 FTE worth of work using your Administrative Credential, no matter how long that takes you to achieve. However, you have one year from leaving the training program (graduating from Cal Poly Humboldt) to begin recording hours for this goal, and must update the system indicating the number of hours worked every six months after that point until the hours are accumulated and the goal achieved. You are required to make progress towards achieving this goal and update the PDPDCS website every six months with hours towards this goal, and if no hours are recorded, the US Department of Education Professional Development payback personnel will contact you regarding making a cash payback payment plan.
• What type of work counts towards hours for the Service Payback Agreement?
  • The HR Department of a school district determines that the assigned duties are typically performed by a Certified Administrator, regardless of the pay mechanism or rate, the work is counted as Administrative hours towards the Service Payback Agreement. Furthermore, examples given are, but not limited to: LCAP, Site Council, IEP Admin, Principal, VP, Superintendent, Assistant Superintendent, Director of Athletics, Director of Special Ed, Teacher on Special Assignment, et. al as determined by district HR.
• What will be necessary is for the HR Department to determine the calculation of time worked on these type of assignments in terms of the Full Time Equivalent (FTE) amount, and example would be the LCAP assignment equals .2 FTE.
  • To reiterate, how you are compensated and at what rate you are compensated does not matter to the US Department of Education, so long as the work performed are duties that meet with your professional career training program objectives, in this case Educational Leadership duties – i.e. needing a Certified Administrator to do them. The following regulations help define this at:
    • 34 CFR §263.9 (a) and (b) Participants qualify for work-related payback if the work they are performing is in their field of study under the Professional Development program and benefits Indian students. Employment in a LEA that serves a high proportion of Indian students qualifies as work that benefits Indian students.
• How do I know if my LEA serves a high proportion of Indian students and qualifies as work that benefits Indian students?
  • Blue Lake Rancheria Tribal Education Agency GYOA program staff has been provided a list of schools and districts meeting these criteria by the US Department of Education as defined from the 2018-19 Common Core of Data Local Education Agency (School District) Universe Survey Data. For the State of California, the LEA Average Percentage of AI/AN students is 1.39%.

Program Staff:

• Alison Robbins, Program Administrator
• Steve Godla, Cohort Administrative Mentor
• Jack Bareilles, Program Evaluator